Each area of UTS should ensure their records are protected from risks that may result in loss, damage, inaccessibility or unauthorised access or disclosure, which can:
- undermine the effectiveness of the University's operations
- breach legal requirements
- create difficulties in supporting the University or stakeholders' rights
- damage the University's reputation.
Some risk management processes are built into the University's Records Management Program. However, there are other risk factors that may affect records and recordkeeping systems locally which may not be evident through this process.
Each area is responsible for assessing risks that may affect the records they manage locally. This is particularly important for areas that manage centralised collections. For information about responsibilities see Who is responsible for keeping records?.
The information in this risk and disaster management section is designed to:
- identify existing strategies that minimise risks to records and recordkeeping systems
- assist individuals and business units to consider risk that may affect records within their area
- enable business units to take action against identified risks where possible
- enable business units to take action to reduce the affects of a disaster which may affect their hard copy records.
The risk and disaster management section encompasses:
- Risk management programs for records
- Assessing records-related risks in your area
- Responding to a disaster
- Recovering your records
- Post-recovery review
Electronic records and recordkeeping systems
Particular risk factors need to be taken into account for electronic records and recordkeeping systems. For information see the University's Information Technology Security Standards and Guidelines (PDF).
